Effective Time Management for Higher Productivity

Do you feel you’d be more productive if you could just control your time better?  Do you often find that you’ve spent hours working and you haven’t accomplished much?  In the next few days, I’m going to pass along a few tips about how to gain more control of your time.  If you get one or two ideas that you can apply, great!  Also, if you have an idea to share, please let me know.

1.  First and most important, schedule your important tasks in your calendar.  I’m a big believer in To Do lists, but remember that a To Do list is just a reminder of the things you need to get done, it’s not a commitment to getting them done.

2.  Schedule the most important and hardest tasks at the time of day when you are the most productive.  Conversely, schedule low priority tasks for times when you don’t have much energy.

3.  Stick to your schedule and minimize interruptions and distractions.  Don’t check your email every 5 minutes and don’t have an “open door” policy that allows your staff to have access to you at any time.  During your periods of highest productivity, close your door and concentrate on the projects that are the highest and best use of your time and skill set.

4.  Deal with mail and email at times when you can actually handle them rather than just glancing at them and leaving them in the “in box.”  With paper mail, open each piece and take care of it by either tossing it, filing it, delegating it or putting it in the proper follow up folder.  Do the same with email so that you don’t end up with hundreds of items in your email in box.

 5.  Delegate!  Remember that every task you are able to delegate frees your time for higher and better uses.  More importantly, don’t delegate any task that can be eliminated. 

Watch for more time management tips over the next few days.


One Response to “Effective Time Management for Higher Productivity”

  1. Hunter on November 9th, 2010 9:46 am

    UGH! I am SO bad with #4. Right now, my inbox has 1636 items!!!

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